First Supply

  • Office Coordinator

    Location US-WI-Madison
    Posted Date 2 months ago(9/28/2018 3:56 PM)
    Job ID
    Regular Full-Time
    # Positions
  • Overview

    First Supply® is a leading main channel wholesale distributor providing industrial customers and building contractors with an extensive line of products and services. First Supply features manufacturer product lines in the plumbing, heating, air conditioning, builder, waterworks, pump/well & septic, industrial and municipal markets. Headquartered in Madison, Wisconsin, First Supply has more than 700 employees in 28 operating facilities serving Wisconsin, Minnesota, Iowa, Illinois and Michigan UP. The company has over $60 million in inventory and over $275 million in annual sales. 


    First Supply also owns and operates 18 Kitchen & Bath Stores in 5 midwestern states under the Gerhard's Kitchen & Bath and Kohler Signature Store brands. Gerhard's is the largest, most versatile kitchen & bath store in the upper Midwest. We offer a huge variety of kitchen and bath choices from contemporary to traditional styles, along with service you won't find anywhere else. The Kohler Signature Stores are a kitchen and bath showroom that provides a distinguished Kohler experience where designers and homeowners can get hands on with hundreds of products, exclusively from the Kohler brands!


    The role of the Office Coordinator is to assist the Regional Operations Manager and Office Manager with day-to-day human resources, accounting and administrative duties. 


    • Assist in providing orientation to new employees
    • Assist in answering incoming calls for branch and/or region
    • Ensure accuracy of wage and hour information in Dayforce Cerdian
      • Enter corrections into the timecard system
      • Prepare and submit biweekly hours report for payroll
      • Maintain accurate PTO records
      • Allocate reported personal expenses to correct accounts and report for payment
    • Assist with accounting functions for the branch/region
      • Balance ledger accounts including bank reconciliation, inter-company cash transfer
      • Account, promotional account, house operation account and cash account
      • Maintain and monthly reconcile the petty cash account
      • Work with the Credit Manager to reconcile/collect major accounts receivable
      • Resolve vendor disputes
      • Submit paperwork and expenses for accounts payable
      • Monitor and collect on employee purchase accounts
      • Provide back-up for routine billing both direct and inter-company direct
      • Cash/Credit Card functions including cash handling, credit card processing, tendering, POAs, Journal Entries
    • Ensure all office equipment is installed properly and maintained in proper working condition and that required inventory is present for continued operation
      • Obtain and supervise repair and maintenance contracts for equipment
      • Order necessary supplies of paper, labels, printer ribbons and other office and
      • computer supplies
      • Coordinate installation of computer and telephone lines
      • Resolve telephone and computer problems
    • Responsible for building maintenance
      • Obtain and supervise repair and maintenance contracts for the building
    • All general office duties as assigned by the Operations Manager/Branch Manager
    • Coordinate counter days and promotional outings as directed by the General Manager
    • Other duties as assigned by the Operations Manager/Branch Manager


    • Three years experience working in accounting and general ledgers
    • Experience in general office/clerical work and multi-line telephone system
    • Computer proficiency in Microsoft Office Suite and the ability to learn First Supply LLC’s  business system
    • Demonstrated organizational skills 
    • Satisfactory score on the Wonderlic Personnel Test
    • Ability to read, speak, understand and write English 
    • Ability to add, subtract, multiply and divide all units of measure  
    • Attendance on a regular and consistent basis


    First Supply LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.  In order to be selected for the position, candidates must submit to a drug test with negative results on employment offer, the ability to be bonded as defined by First Supply LLC's fidelity bond insurance carrier, and have a valid driver’s license and a driving record which meets underwriting standards..


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