First Supply

  • Human Resources Coordinator

    Location US-WI-Madison
    Posted Date 1 week ago(1 week ago)
    Job ID
    Regular Full-Time
    # Positions
    Human Resources
  • Overview

    First Supply® is a leading main channel wholesale distributor providing industrial customers and building contractors with an extensive line of products and services. First Supply features manufacturer product lines in the plumbing, heating, air conditioning, builder, waterworks, pump/well & septic, industrial and municipal markets. Headquartered in Madison, Wisconsin, First Supply has more than 700 employees in 28 operating facilities serving Wisconsin, Minnesota, Iowa, Illinois and Michigan UP. The company has over $60 million in inventory and over $250 million in annual sales.  We also own and operate 18 Kitchen & Bath Stores in 5 midwestern states under the Gerhard's Kitchen & Bath and Kohler Signature Store brands.

    The HR Coordinator is a newly-created position that will interface on a daily basis with all members of the HR team in day-to-day functions to ensure the smooth and efficient operations of the department and provide best-in-class customer service.  This is a great entry-level position for someone looking to start a career in Human Resources or an administrative support rock star looking to join a great team.


    • Handle day-to-day HR data transactions for timely submissions including promotions/transfers, terminations, compensation changes

    • Responsible for tracking information related to FMLA, worker’s compensation and OSHA

    • Develop employee communications regarding HR-related programs and policies

    • Responsible for report generation on an ongoing as well as ad hoc basis to include termination and new hire reports, time to fill, turnover, etc.

    • Provide first-level response to HR requests through the shared department e-mail box and by phone

    • Research questions as requested

    • Code and process invoices

    • Initiative coordination including onboarding, performance management tracking, electronic expense reporting

    • Learn bi-weekly payroll processing to serve as back-up when Payroll & Benefits Administrator is away

    • Assists in researching and processing confidential information and documents, such as personnel records, reports and statistical information

    • Maintains Human Resources files including payroll documents, I-9 forms, new hire paperwork, termination files, labor law posters and other related documents

    • Assists with benefit eligibility and billing for employees

    • Assists in the compliance with federal and state laws, including OSHA, EEO-1, FMLA, etc.

    • Other duties/responsibilities as assigned by the HR Director


    • Recent graduate with HR focused career desire or previous administrative support experience, preferably in a human resources department

    • Ability to maintain extreme confidentiality and use the utmost discretion

    • Exceptional Customer Service and Organizational Skills with the ability to meet daily, weekly and monthly deadlines

    • Must exhibit a strong attention to detail and problem solving skills

    • Must have a strong background in the use of technology to create process efficiencies in handling high volumes of information

    • High degree of proficiency in MS Office Suite, Outlook and Internet applications

    • Ability to work in a fast-paced environment

    • Refocus daily work priorities in an instant based on business need

    • Prioritize multiple work requests

    • Maintain a positive and upbeat attitude in high work volume situations

    • Ability to work successfully in a team-oriented environment, yet also able to accomplish tasks and responsibilities while working alone with little supervision

    • Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form

    First Supply LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.  In order to be selected for the position, candidates must submit to a drug test with negative results on employment offer, the ability to be bonded as defined by First Supply LLC's fidelity bond insurance carrier, and have a valid driver’s license and a driving record which meets underwriting standards.


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