First Supply

  • Payroll & Benefits Coordinator

    Location US-WI-Madison
    Posted Date 3 months ago(4/27/2018 2:42 PM)
    Job ID
    Regular Full-Time
    # Positions
  • Overview

    First Supply® is a leading main channel wholesale distributor providing industrial customers and building contractors with an extensive line of products and services. First Supply features manufacturer product lines in the plumbing, heating, air conditioning, builder, waterworks, pump/well & septic, industrial and municipal markets. Headquartered in Madison, Wisconsin, First Supply has more than 600 employees in 29 operating facilities serving Wisconsin, Minnesota, Iowa, Illinois and Michigan UP. The company has over $50 million in inventory and over $250 million in annual sales.


    The individual in this role will be responsible for providing outstanding administrative support to all functional areas (Payroll/HRIS, Benefits).  In this fast-paced role, no two days are ever alike and the position consists of a combination of answering inquiries and processing related human resources transactions.


    • Back-up payroll processing
    • Assists with maintaining accuracy of payroll/HRIS system
    • Responds to telephone and electronic inquiries received from employees about various human resource programs, policies and procedures
    • Data entry of sensitive employee data (payroll transactions, new hire data, position/data changes, etc.).
    • Assists in researching and processing confidential information and documents, such as personnel records, reports and statistical information
    • Maintains Human Resources files including payroll documents, I-9 forms, new hire paperwork, termination files, labor law posters and other related documents
    • Assists with benefit eligibility and billing for employees
    • Actively monitors timely benefits enrollment
    • Assists in the compliance with federal and state laws, including OSHA, EEO-1, FMLA, etc.
    • Prepares reports
    • Other duties/responsibilities as assigned by the HR Director


    • This position requires a two-year degree from an accredited college or university with emphasis in human resources, business or related area. In the absence of a degree, two years of related experience is required.
    • General accounting experience and previous clerical support desired
    • Experience with HRIS system preferred (preferably Ceridian Dayforce)
    • Multi-state payroll experience helpful
    • Exceptional Customer Service and Organizational Skills with the ability to meet daily, weekly and monthy deadlines.
    • Must exhibit a strong attention to detail and problem solving skills.
    • Must have a strong background in the use of technology to create process efficiencies in handling high volumes of information.
    • Advanced Microsoft Excel proficiency is helpful
    • Ability to work in a fast-paced environment
    • Excellent communication skills
    • Refocus daily work priorities in an instant based on business need
    • Prioritize multiple work requests
    • Maintain a positive and upbeat attitude in high work volume situations
    • Maintain extreme confidentiality and use the utmost discretion
    • Ability to work successfully in a team-oriented environment, yet also able to accomplish tasks and responsibilities while working alone with little supervision
    • Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form


    First Supply LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.  In order to be selected for the position, candidates must submit to a drug test with negative results on employment offer, the ability to be bonded as defined by First Supply LLC's fidelity bond insurance carrier, and have a valid driver’s license and a driving record which meets underwriting standards.


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