First Supply

  • Accounts Receivable Specialist

    Location US-WI-Madison
    Posted Date 5 days ago(7/17/2018 8:58 AM)
    Job ID
    Regular Full-Time
    # Positions
  • Overview

    First Supply® is a leading main channel wholesale distributor providing industrial customers and building contractors with an extensive line of products and services. First Supply features manufacturer product lines in the plumbing, heating, air conditioning, builder, waterworks, pump/well & septic, industrial and municipal markets. Headquartered in Madison, Wisconsin, First Supply has more than 600 employees in 29 operating facilities serving Wisconsin, Minnesota, Iowa, Illinois and Michigan UP. The company has over $50 million in inventory and over $250 million in annual sales.


    The Accounts Receivable Specialist will be based in Madison, WI and report to the Credit Manager.



    • Count cash and reconcile to order entry cash drawer balance report daily
    • Post payments from customers daily to their accounts in an accurate and timely manner, looking for any issues that can be addressed through cash application and mediate acceptable resolution with the customers
    • Accurately prepare a bank deposit slip on a daily basis and provide the Finance Department with the bank transfer amount
    • Contact customers concerning issues with their accounts and follow through with timely corrective measures under the supervision of the Credit Department Manager
    • Account reconciliations as needed under the direction of the Credit Department Manager
    • Make collection calls requesting payment of delinquent invoices
    • Process Accounts Receivable adjustments and related transactions
    • Process bankcards relating to account payments and apply them thru cash application
    • Release orders on hold based on departmental criteria
    • Generate unapplied cash, open credit memo and open service charge reports on a monthly basis; offset entries and review with Credit Department Manager for adjustments
    • Research thoroughly and process lien waivers
    • Pull credit reports for potential new customers and provide all documentation to the Credit Manager for review
    • Other duties and training as assigned by the Credit Department Manager


    • Minimum of one years of experience applying cash on a regular basis
    • Minimum of two years of Accounts Receivable or related experience
    • Computer knowledge and skills with the ability to learn First Supply LLC's  business system 
    • Proficiency in ten key data entry
    • Basic spreadsheet skills
    • Ability to effectively negotiate
    • Ability to effectively communicate with internal and external customers in written and verbal formats
    • Ability to pay attention to detail
    • Ability to read, speak, understand and write English
    • Ability to add, subtract, multiply and divide all units of measure


    First Supply LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.  In order to be selected for the position, candidates must submit to a drug test with negative results on employment offer, the ability to be bonded as defined by First Supply LLC's fidelity bond insurance carrier, and have a valid driver’s license and a driving record which meets underwriting standards.


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